Accounts Assistant – Purchase Ledger

London, Greater London
Competitive salary plus package
23 Jun 2021
30 Jun 2021
AccAsst1
Full Time

New opportunity not to be missedSwingers – the crazy golf club are looking for an experienced Accounts Assistant. In return you will receive a competitive salary plus excellent benefit scheme.

Swingers is brought to you by the Institute of Competitive Socialising (ICS), a group of like-minded individuals who believe that life is better when it includes an element of competition- and that competition is best enjoyed with friends. To that end, the ICS created Swingers- the crazy golf club, venues that take the holy trinity that is crazy golf, street food and amazing drinks and combines them all into one incredible social experience. Swingers has a well-rounded portfolio of offerings for both the general admission guest as well as the private and corporate event client. 

The Swingers team is dedicated to excellence in all aspects of the business.  Our leadership pride themselves on being innovative and inspirational, delivering the very best in class for the leisure hospitality experience. Our organisation understands the value and is passionate about developing and promoting talent. Swingers offers extensive support and recognition to committed team members, as well as having a very competitive benefits package.

The Role:

This role has two main areas of responsibility – managing both the group purchase ledger and sales ledger processes efficiently, accurately and within agreed time frames.

Reporting to the Management Accountant, this role has a wide scope to drive process improvement and efficiencies within the purchase and sales ledger, whilst providing key ad hoc support to the finance team and wider business.

What will you be doing as our Accounts Assistant?

Purchase Ledger

  • Daily management of the purchase ledger inbox, ensuring by the close of each week all items are correctly dealt with, filed and full responses have been provided to both external and internal stakeholders.
  • Managing the PO & Invoice matching process, ensuring all queries and system errors are resolved promptly.
  • Processing all invoices, expenses & credit notes in an accurate and timely manner.
  • Liaise with suppliers on any specific invoice/credit note queries and seek to resolve these in a timely and efficient manner.
  • Managing supplier retro collections.
  • Driving the supplier statement reconciliation process ensuring all statements are reconciled within internal timescale.
  • Preparation of the supplier payment runs, ensuring both month end and mid-month payment runs are ready for submission 2 days prior to payment approval.
  • Preparation of all credit card and petty cash month end postings, ensuring sufficient backup has been received and any queries resolved by working day 2 of month end.

Sales Ledger

  • Management of customer invoicing process ensuring that the sales team have reliable information regarding booking payment status.
  • Managing debtor recoverability of non-client booking balances ensuring recovery within the prescribed payment terms.

Ad hoc

  • Co-ordinating key daily, weekly and monthly transactional and accounting deadlines with the business ensuring clear lines of communication exist with all stakeholders.
  • Development and implementation of robust and efficient processes and driving a culture of continual improvement across the team.
  • Support on the development and implementation of any new accounting or systems processes as part of the business expansion.
  • Support the annual audit process, specifically taking responsibility for all purchase and receivable ledger queries.
  • Respond to any ad hoc requests from the finance team and wider business
  • Customer deposit reconciliation.

What makes you our perfect Accounts Assistant?

- Excellent attention to detail.

- Ability to build rapport both internally and externally and challenge where necessary.

- Great communication and interpersonal skills. 

- Effective time management. 

- To actively look for efficiency gains within the department and assists in implementing changes where required. 

- Strives to build on existing technical knowledge and constantly looking to develop and take on more areas of accounting within the group.

- Degree level qualification within Finance plus the drive to study further CIMA/ACCA.

1-2 years hospitality industry experience within finance preferred although not essential.

The benefits!

- Competitive rates of pay
- Healthy work/life balance
- A clear career pathway
- Regular social events
- Access to Gym membership
- Wagestream
- wrkit

This is a fabulous opportunity to join this friendly experienced team during this exciting period of growth and change!

Sound Interesting?

If you think you’ve got what it takes and would like to join our team as an Accounts Assistant, please click 'Apply’ now.