Part time Accounts Assistant – Sales Ledger/Credit Controller

About us

The elegant proportions of the Georgian terraced townhouses made Blythswood Square an appropriately grand location for the Royal Scottish Automobile Club, who made what is now the hotel its headquarters for almost 80 years. Steeped in motor-racing history, Blythswood Square Hotel includes 100 bedrooms and suites, an award-winning Champagne and cocktail bar, a lively restaurant and a fabulous spa. It's also Glasgow's only 5-star hotel.

Your day to day

As a part-time Accounts Assistant you will:

Pro-actively chase outstanding debts in line with achieving company cash flow targets & report to the Financial Controller.
Maintain an effective credit control/sales ledger operation, thus facilitating the smooth and efficient collection of debts from customer accounts.
Credit check potential customers and to process requests for the setting up of Opera Accounts Receivable (AR) numbers dependent on findings and ensure all credit limits are up to date and correct.
Check all bills and ensure that they are accurate and prepared in line with company standards.
Ensure any allowances required are agreed by the Financial Controller / General Manager prior to confirming with the customer.
Be accountable for maintaining the guest ledger Pay Master (PM) accounts, working closely with the Billing Coordinator etc. Ensuring all accounts are transferred to the sales ledger in line with the company standards.
Target any queries raised by debtors be resolved within 24 hours, gaining advice and support from the Financial Controller where necessary.
Ensure cash received is allocated to the correct customer accounts and debts.
File the daily administration in line with hotel / company standards and maintain up to date chase notes within Opera.
Ensure that access to debtors files is limited to relevant personnel and debtor files are maintained in a secure environment.
Input deposits received and maintain the relevant back up, if required.
Collate an accurate listing of outstanding debts at any given time.
Identify and propose responsive action to any debts considered to be a risk.
Review and/or raise bad debt write offs for approval and present for authorisation to the relevant line manager.
Complete any required banking’s and/or reconciliations managed within this role.
Provide support and guidance to ensure on site sales/finance teams are able to manage the day-to-day management of their in-house sales ledger.
Ensure all handling of sales ledger debts are processed consistently and in line with company standards.
Be an active member of the team in identifying opportunities, new or amended ways of working to support the overall success of the company.

What we need from you

You must be able to demonstrate some purchase ledger processing experience. Excellent written and spoken communication and interpersonal skills are essential along with the ability to demonstrate a good understanding of and be able to articulate the English language. Great attention to detail along with a good standard of numerical ability and data entry skills.

What we offer

• A competitive salary
• 28 days holiday each year, including bank holidays (this increases annually up to a maximum of 33 days)
• Hotel based incentive and recognition schemes
• Access to our Benefits portal, which includes discounts on some travel, leisure time activities, health, retail and motoring
• Discounted accommodation with competitive colleague rates at our other hotels
• Long service awards which increase with length of service
• Excellent training and development opportunities within the hotel, the Company and our online e-learning portal
• Financial rewards for delivering sensational service
• Free meals on duty

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