Expenses Assistant
- Recruiter
- Parkdean Resorts
- Location
- North East
- Salary
- £18000 - £200
- Posted
- 21 Jan 2021
- Closes
- 04 Feb 2021
- Job Type
- Full Time
- Review of all expense claims in the Proactis expenses system in a timely manner, ensuring all reimbursements are in line with the Expenses Policy and necessary approval obtained.
- Ensuring VAT applied is correct and adequate back up in place.
- Dealing with queries arising in relation to expense claims in a timely manner.
- Setting up and maintaining users with access to claim expenses.
- Exception reporting on expense and petty cash spend.
- Reconciliation and processing of weekly expenses BACs payments.
- Posting of accounting journals into our accounting package Sun Systems.
- Issuing monthly purchasing card statements and ensure claims are submitted in a timely manner.
- Reconciliation of company purchasing cards.
- Monthly purchasing card accrual.
- Documenting and updating Local Working Instructions for all processes.
- Weekly reconciliation of petty cash spend.
- On occasion you may be asked to perform additional duties or duties unrelated to your role after appropriate training has been given.
- You have a duty to safeguard your own health and safety and that of your colleagues, customers and visitors. You also have a duty to co-operate with management to enable it to comply with its health and safety duties.
Person Specification
- Previous experience of working with Expense claims is essential
- Proficient in the use of Microsoft Word and Excel
- Working knowledge of Input VAT and when appropriate to reclaim
- Ability to manage sensitive and confidential information
- Excellent interpersonal and communication skills
- Flexible and the ability to work in pressurised situations and deliver to agreed timescales
- Commitment to high quality and excellent customer service
- Numerate and analytical with excellent attention to detail
- Positive attitude
- Highly organised, self-motivated who is proactive in their approach