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Executive Assistant and Office Support Manager (Maternity Cover) - London Bridge, London

Employer
iQ Student Accommodation
Location
London Bridge, London
Salary
Competitive + Bonus
Closing date
15 Feb 2024

Job Details

Executive Assistant and Office Support Manager (Maternity Cover) - London Bridge, London

Job Type: Fixed Term Contract

Location: Cottons Centre

iQ is one of the UK's biggest providers of student accommodation, committed to giving our 30,000 students in 77 sites across 29 UK cities their best year yet. Our London- and Manchester-based support teams are the oil that keeps the iQ wheels turning, providing our brilliant site teams (circa 600 employees) with everything they need to deliver a fantastic student experience every day.

The iQ Support functions cover everything from Real Estate and Legal to Marketing, People and Finance, but what we all have in common is our uncompromising commitment to doing the right thing, even when nobody's watching. The iQ thing.

iQers are a pretty special bunch. Our team is bursting with independent thinkers and problem solvers, who join us to explore what's possible and build a career as part of a diverse, fun and supportive team. If you have people skills, personality and potential, you're already our cup of tea. Ready to feel like you've got the best job ever?

We are looking for an experienced Executive Assistant for an 18 month Fixed Term Maternity Contract. You will be joining at a very exciting time for iQ. We are looking for someone who has previous experience working as an EA for the CEO and Group Counsel/Chief of Staff. You will provide executive business support to Directors and Shareholders. Ensure efficient and effective executive support and running of iQ's support office through line management of administrative and office management teams. Effectively manage and coordinate all board and shareholder interactions, ensuring the efficient and effective running of all reporting and approval meetings.

You must have solid Executive Assistant Experience with previous experience of proactively managing busy diaries, producing briefing papers, reports and presentations for senior management (including board reports). Strong organisation skills with the ability to remain calm and focused under pressure is key for this role. You must be able to handle very sensitive and confidential information and have experience of managing a team.

Key Responsibilities 

Executive Assistant

  • Proactive and full Executive Assistant support, including management of diaries, emails,
    calls and travel
  • Ensure the effective running of the executives' office and function, ensuring that tasks are managed and delegated appropriately – liaising with shareholders, other members of the Executive Committee and the business as necessary
  • Collate materials and documents required for planned meetings
  • Draft correspondence on behalf of Executives
  • Produce documents, reports and presentations
  • Process expenses  and and raise PO's for Executives
  • Organise Executive Committee events

Executive Support

  • Act as first point of contact for shareholders and Executive Committee, coordinating arrangements as required
  • Provide support to the CEO,  General Counsel/Chief of Staff, Executive Committee and shareholders ensuring the effective and efficient running of all reporting and approval meetings
  • Proactively set, manage and maintain forward planners for shareholder and Executive meetings
  • Manage and set Executive committee meeting agendas
  • Produce, assemble and circulate documentation required for shareholder and Executive meetings
  • Coordinate completion of contracts/documentation as per Contract Sign Off process

Business Support Manager

  • Through direct line management of Executive and Personal Assistants, ensure members of the Executive Committee receive full admin support
  • Ensure efficient and effective running of iQ's support office, directly managing Office Manager & Receptionist
  • Lead and/or assist with other ad-hoc projects/task as necessary

We work a hybrid working model with 2/3 days in our office in London Bridge.

Apply today and find out what it's like to work at iQ!

Benefits:

  • 25 days annual leave, plus bank holidays (pro rata for part-time)
  • Additional day off to celebrate your birthday
  • Discretionary bonus
  • Pension: we match your contributions up to 8%
  • Gym Discounts
  • Life Assurance
  • Access to thousand's of discounts and offers at shops you know and love
  • Season ticket loan
  • Cycle to work scheme
  • Flexible working policy

Company

iQ Student Banner

We're iQ Student, the 2nd largest provider of student accommodation in the UK. Our mission is to reimagine the student living experience, and give our Students their best year yet. We always look for passionate individuals who want to make a difference to our students' lives. In return we can offer you a fun working environment, excellent perks and we'll also help you to develop in your career with our awesome learning and development opportunities.

So what are you waiting for? Apply now and show us what you can do.  

Company info
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iQ Student Accommodation

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