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Office Manager (Trainee Company Secretary) - Dartford

Fusion Lifestyle
Dartford, Kent
£24,000 - £26,000
Closing date
1 Mar 2024
Office Manager (Trainee Company Secretary) - Dartford

Elevate Your Career: Office Manager (Trainee Company Secretary) 

Salary: Circa £24,000 - £26,000

Have you been thinking about a career as a Company Secretary but not sure where to begin?

Fusion is on the lookout for an outstanding individual who wants to elevate their career and help us make a greater impact on our communities. As our Trainee Company Secretary, you'll be the heartbeat of our central support hub, embodying our values and championing our mission alongside a dynamic team. Starting off as Office Manager at our stunning new, lake-side offices you will have the opportunity to understand the charity, the sector and most importantly our amazing people as you develop your career. 

We are sold out on developing this role into our next Company Secretary and will include a comprehensive and exciting programme of development and remuneration plan for the successful individual. 

Key Responsibilities

  • Lead the design and implementation of office policies, creating processes aligned with our values.
  • Be the primary point of contact, offering a world-class welcome to all employees and visitors.
  • Lead administrative office security, including key management and record maintenance.
  • Develop and maintain a safe, welcoming environment for our central support team.
  • Assist in preparing legal communications, bids, and reports as administrative support.
  • Manage workflows, collate data, and ensure reporting requirements are met promptly.
  • Lead the planning and execution of an annual calendar of office-specific events and engagements.
  • Coordinate meeting schedules and room bookings for smooth day-to-day operations.
  • Act as the operational contact for office-related issues, ensuring prompt resolution.
  • Control office finances for procurement and budgeting with a keen eye on value for money.
  • Support the CEO and Executive team in trustee meeting administration, AGMs, and quarterly invites.
  • Liaise with senior stakeholders and handle filing documents with Companies House.

Experience, Knowledge & Skills:

  • Experience in a comparable role within an office environment (desirable)
  • Demonstrable support for a senior/executive Leadership/C-Suite Team (desirable)
  • Proven ownership of tasks and effective prioritisation (essential)
  • Degree-level education in finance, English, or related fields (desirable)
  • Intermediate to advanced MS Office skills (essential)
  • Excellent verbal and written communication skills (essential)
  • Strong attention to detail and understanding of corporate governance (essential)
  • Effective time management and confidence in managing stakeholder expectations (essential)


  • Projects a professional image at all times
  • Analytical and discreet with a curious mindset
  • Solutions-focused team player with a "make it happen" attitude
  • Observant and detail-oriented, ensuring every aspect is meticulously handled

We care about our team members and offer a range of non-contractual benefits:

  • Generous holiday allowance
  • Complimentary Gym & Swim membership at Fusion centres for you and all members of our household
  • Free Eye tests
  • Cycle to Work Scheme
  • Employee Referral Scheme
  • And more!

Ready to Make a Difference? If you're ready to be the driving force behind our central support hub, click "Apply Now" and embark on a journey of excellence with Fusion.

Fusion is an equal-opportunity employer, fostering diversity and inclusion as we collectively shape a future of success.


This job advertisement is not intended to serve as a full job description, and is therefore non-exhaustive. Upon securing an offer of employment, a copy of the job description will be made available to you. This may be amended from time to time, in-line with business requirements.  You may also be required to carry out other duties as reasonably requested by the Company.

Applicants who gain a 'conditional' job offer will be required to undertake appropriate checks and referencing before commencing employment. If the role you have been offered requires you to work with children or vulnerable adults or in an environment that deems necessary, the hiring manager will inform you if a DBS is applicable. If a DBS is undertaken your offer of employment will be subject to a satisfactory DBS check.

In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Fusion Lifestyle recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.

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