Senior Project Co-ordinator - Swindon

The National Trust
Swindon, Wiltshire
25,662 pa
Closing date
5 Oct 2022
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Job Details

Senior Project Co-ordinator - Swindon


We are looking for an enthusiastic and well-organised individual who can support the Commercial Project Manager (PM) & Food & Beverage (F&B) project team for SW, W & NI area, to deliver F&B projects of varying scale & complexity. You will be providing coordination, tracking and data management expertise in support of the delivery of multiple F&B projects.

What it's like to work here

This is a varied and fast paced role that offers career opportunities & personal development within project management. You are joining the team in an exciting time of growth and will be pivotal in supporting the Commercial PM to deliver at F&B projects at pace. We are building a programme that includes new Café’s, Café extensions and refits, across multiple regions and properties. You will be joining a programme that is gearing up rapidly and will be delivering a large pipeline of future expansion & development for F&B across the SW, W & NI.
This role offers the flexibility to work from home, whilst also being based in Heelis (Swindon), the National Trust’s Head Office. 
Role highlights and current project examples include ;
- Conversions of heritage buildings such as a historic stable block.- Small offers such as Divis near Belfast and at spectacular coastal sites in Cornwall- Working alongside a dynamic team of expert consultants including planning specialists, archaeologists, building surveyors, specialist F+B designers and ecologists

What you'll be doing

Reporting to the Commercial Project Manager (PM), you'll be responsible for maintaining project documentation, tracking the programme and communicating with the wider project team and stakeholders. Building strong relationships both internally and externally, sharing learning, identifying opportunities and working collaboratively. Because of this, you'll need to be creative, resourceful, have great initiative, being able to work with a range of different people and organisations. Effectively supporting the monitoring of progress, the preparation and compiling of project reports, you'll be arranging, attending and minuting key project meetings.
Working with others to prompt the planning of resources within the project and support the budgeting process, you'll collate and provide the necessary tracking and analysis of management information to support the PM and the effective decision-making process. Supporting the preparation of key documents, you'll regularly report on the progress of the project against budgets, programme of work and funds committed. Following financial processes and maintaining record-keeping to ensure accountability, you'll ensure a clear audit trail is maintained for all decisions and activities undertaken within the projects that you are supporting. Because of the nature of the role, there will be potential opportunities to lead on various elements of project delivery. Supporting project communications, to maintain relations with external project partners and stakeholders, you'll need to ensure everyone understands the progress of the project.

Who we're looking for

As someone experienced in working in the project management environment, you will have:
  • Excellent organisational abilities and planning skills.
  • Knowledge of budgets, finance tracking and reporting.
  • Experience of project tracking and delivery
  • Good analytical skills and attention to accuracy and detail.
  • Experience of data management, analysis and the preparation of associated reports and presentations
  • Strong practical experience with using IT, particularly Excel.
  • Experience of providing facilitation and support to others - the ability to work well both within a team and in cross-functional team working
  • Ability to work on your own initiative and to prioritise based on the demands of others

The package

The National Trust has the motto ‘For everyone, for ever’ at its heart. We’re working hard to create an inclusive culture, where everyone feels they belong. It’s important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we’re for everyone, we want everyone to be welcome in our teams too.

  • Flexible working whenever possible
  • Free parking at most locations
  • Free entry to our properties for you, a guest and your children (under 18)
  • Substantial pension scheme of up to 10% basic salary

Click here to find out more about the benefits we offer to support you.


The National Trust is committed to promoting and preserving those places of natural beauty and historic interest for which it has the privilege to be responsible for the benefit of the nation, for everyone for ever.

The Trust is proud of what has been achieved over the last 126 years and is determined to maintain those high standards of conservation, stewardship and curatorial care for which it has been recognised throughout the world.

Its achievements have enabled the general public and the Trust’s members and visitors to enjoy and appreciate the countryside, coastline, gardens, historic buildings and collections, all of which encapsulate so much of the history of England, Wales and Northern Ireland. There is a duty to tell that history in a complete, balanced and accurate way, and without judgement.

The National Trust continues as a guardian of the past, and for the future, to uphold its duty to maintain and enhance what has been entrusted to its care.

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