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Payroll & Compliance Analyst 

Employer
Hilton Hotels
Location
Glasgow, Glasgow City
Salary
Competitive
Closing date
4 Jul 2022
Payroll & Compliance Analyst 

About Hilton

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike. Recently named the #1 company to work for in the U.K. by Great Places to Work, Hilton is one of the largest and fastest growing hospitality companies in the world, with more than 6,600 properties and over 1 million rooms in 119 countries and territories.

In the 102 years since our founding, we have defined the hospitality industry and established a portfolio of 18 world-class brands, including our flagship Hilton Hotels & Resorts brand, which is the most recognized hotel brand in the world. We have more than 118 million members in our award–winning customer loyalty program, Hilton Honors.

 

Position Statement:

The Payroll & Compliance Analyst will assume responsibility for delivering the day to day processes that will ensure smooth running of the Payroll and Compliance function within Hilton’s UK Centre of Excellence.  Working with the Senior Manager for Payroll & Compliance supporting the delivery of the function strategy and goals surrounding c.10k employees and c. 24 PAYE references.  Processes involved in the delivery of accurate and timely compliance reporting to HMRC for Payroll & Benefits, as well as of pension activities.

 

Position Summary:

Under the guidance of the Manager Payroll and Compliance, the post holder will be responsible for the delivery of Payroll and Compliance processes to agreed timetables and Service Level Agreements.  The Analyst will ensure Hilton’s Centre of Excellence offers a seamless, efficient and customer focused experience which maximises on output without compromising the quality of service.  The ability to recognise how to maximise process efficiency and effectiveness is considered essential.

The Analyst will work with the team to support the delivery of change programmes which will involve maximising the benefits available to a best-in-class Payroll services.

The post holder will participate and play a part in engendering a sense of empowerment in the pursuit of first class service, supporting the delivery of Payroll strategies and the team activities on a day-to-day basis.  This will require a meticulous attention to detail, the ability to understand and interpret business metrics within the Payroll arena and make recommendations where appropriate. They will also support the review of Payroll Service Level Agreements (SLA’s), assisting with the refinement and ongoing monitoring to ensure that agreed service delivery metrics are met / exceeded.

Key to the success of the role will be the ability to communicate and influence at various levels, both internally and with external stakeholders. Experience in participating in projects and the ability to simultaneously manage multiple tasks and deliver to tight deadlines are considered essential elements of this role.

 

Essential Functions:

 

Organising Activities

    Following direction and guidance from management, carry out all required Payroll and related tasks in a timely and efficient manner whilst working toward the successful achievement of goals and KPIs. Identify and implement process improvements where necessary, after discussion and agreement with management.  Demonstrate a strong understanding of the end to end processes in all areas of Payroll and Compliance responsibility, supporting the confident delivery of solutions and responses to questions and queries.
 

Co-ordinating Activities

    Working with the Senior Analyst, co-ordinate all day to day activities ensuring the successful and timely delivery of all Payroll, pensions and BIK activities. Provide input to the delivery of the relevant metrics supporting the team activities and drive improvement across the business Support the production of relevant and timely Management Information. Provide guidance and support to the business on operating best practice. Work with the locations and other functions to monitor and resolve queries and escalated items, ensuring the required collection cycles are maintained. Ensure all monthly closing activities and month-end reporting are carried out per guidelines and deadlines. Deliver the balance sheet reconciliation processes ensuring unreconciled items are cleared immediately and any aging is appropriately explained.
 

Administrative Activities

    Take on board administrative activities and work within the parameters of Payroll policy and procedures and updates communicated. Work within UK tax regulations, statutory requirements, and internal control guidance and work with tax department for reporting submissions. Serve as Payroll and Compliance liaison for hotels and other corporate functions in relation to all Payroll and Compliance activities. Carry out all payroll & Compliance and pensions processes and validation activities ensuring all PAYE references (Hilton and owners) meet government legislation, including, but not limited to: PAYE, Pensions, Benefits in Kind (BIK), National Minimum Wage, etc. Completion of Balance Sheet Reconciliations, resolving reconciling items on a timely basis in line with policy and any aging is appropriately explained. Complete tasks in compliance with required SOX controls, with peer reviews in place to test controls within the team.  Highlight to Manager and Senior Analyst any potential issues in advance with recommendations for changes to controls where required. Research and respond to information requests from internal departments and management.
 

What are we looking for?

 

The individual must possess the following knowledge, skills and abilities and be able to perform the essential functions of the job, with or without reasonable accommodation.

 

Required:

    Ability to work with limited supervision, using own initiative with ‘can-do’ approach, thriving under pressure in a fast-paced environment, being able to handle multiple demands and appropriately prioritise responsibilities. Good technical skills and strong exposure to Payroll & Benefits in Kind compliance. Ability to exercise sound judgment, critical thinking, quantitative & qualitative analytical skills and decision-making skills to consider the relative costs and benefits of potential actions and to provide recommendations for optimal solutions. Strong inter-personal skills and able to maintain effective working relationships with co-workers, managers and clients with well-developed written and verbal communication and comprehension skills. Good knowledge of finance modules of an ERP system such as SAP, Oracle, PeopleSoft. Ability to identify financial issues, recommend and execute mitigating actions. Good excel & analytical skills
 

Preferred:

    Exsposure to Payroll & Benefits in Kind compliance Previous experience of working within a Shared Service Centre / Centre of Excellence environment. Strong knowledge of Peoplesoft and / or other similar accounting ERP packages. Hospitality industry experience preferred.

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