Engineering Technical Buyer & Administrator - London

Engineering Technical Buyer & Administrator - London

City Cruises UK is part of the City Experiences division of the Hornblower Group, a global leader in world-class experiences and transportation services. We operate public dining and sightseeing cruises as well as private charters for corporate events, birthday parties, weddings, or other special occasions across London, Poole and York.

The Engineering Technical Buyer and Administrator is part of a dynamic and experienced engineering team who operate in several different locations around the UK. The primary tasks will span from portfolio maintenance/development and sourcing of new suppliers, across heavy duty project procurement to ad hoc support for other internal departments and City Cruises affiliated companies. In addition, you will be expected to manage the administrative tasks within the Engineering Department and provide assistance to the Director of Engineering.

Essential Duties & Responsibilities:

• Maintain and improve the technical procurement process within the Engineering Department of City Cruises.
• Ensure that agreed processes and procedures are applied to all procurement activities managed by the Engineering Department.
• Maintain the AFS Engineering system, ensuring all engineers have the appropriate access.
• Provide procurement support to City Cruises regular maintenance and repair activities.
• Provide procurement support for dockings of all City Cruises vessels in each location and with any once projects activities.
• Manage internal and external correspondence according to notes, drafts or verbal instructions.
• Manage portfolio of suppliers in accordance with principles introduced by Kraljic Matrix model.
• Negotiate quality standards, price reductions and rebates.
• Manage sourcing, development and close down of company’s suppliers.
• Maintain and manage procurement archives.
• Assist the Engineering team in various tasks such as schedule coordination, travel arrangements etc.
• Assist and support departmental managers for budget tracking, control and planning; maintain departmental reference documents.
• Assist with stock management.
• Assist and support all filing operations, including archiving of technical and business administration documentation according to company requirements and control of technical library (seminar, conference material, articles).
• Prepare monthly and other requested reports, presentations and other documentation as requested using MS Office.
• Diary management and general office administration.
• Plan and organise technical and management meetings and write meeting minutes, distribute and archive.
• Organise and coordinate shipment and delivery including packing preparation, testing and sample ordering.
• Assist with the Maritime and Coastguard Agency (MCA) in the administration of yearly certificates of passenger vessels and interim audits.
• Flexibility to work at other locations
• Assistance with any ad hoc tasks as requested by the Fleet Engineering Director or Head of Operations.

Requirements & Qualifications:

• Relevant technical or commercial education to a degree level or professional equivalent.
• Knowledge and experience of general technical and/or marine engineering environment.
• Knowledge and experience in technical procurement roles.
• Prior work experience in a similar field would be an advantage.
• Proficient in use of Microsoft Office.