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Head Office Receptionist - The Ivy Collection - Head Office

Employer
The Ivy Collection
Location
London (Central)
Salary
Discussed at venue
Closing date
2 Jun 2021

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We are looking for someone to join the team at Head Office to efficiently oversee all aspects of the main Reception desk, demonstrating excellent communication, organisation skills and flexibility. To assist the Office Manager in overseeing IT & Systems, Building Maintenance, Building Compliance, Health and Safety and Fire Safety. To oversee internal communications management, contacts and distributions lists. To at all times ensure the highest standards of professionalism, cooperation and hospitality in keeping with the company culture.

Key Responsibilities

·       Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

·       Answering screening and forwarding incoming phone calls

·       Receiving and sorting daily mail

·       Provide basic and accurate information in-person and via phone/email

·       Receive, sort and distribute deliveries

·       Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)

·       Order office supplies and keep inventory of stock

·       Update calendars and schedule meetings

·       Perform other clerical receptionist duties such as filing, copying, transcribing

·       Ensure the office runs smoothly, any maintenance issues are reported and addressed in a timely manner

·       Oversee the effective management of the reception, ensuring compliance with all H&S and Fire legislation at all times

·       Effectively manage the Reception, Security and Reception cover, ensuring the reception area operates smoothly at all times for all companies within the building

·       Initial point of contact for all Head Office visitors

·       Ensure new employees in head office are set up on the applicable systems in a timely manner and group user lists are kept updated, liaising with HR as required.

The Ideal candidate:

·       Be highly organized, multi task and prioritise effectively

·       Communicate effectively both verbally and in writing

·       Build effective working relationships at all levels and work in collaboration

·       Use strong Microsoft Office skills (word / excel / powerpoint)

·       Complete tasks in a timely manner and to high quality

·       Demonstrate a thorough understanding of the needs of the hospitality business which the Head Office supports

Apply today and speak with one of our recruitment specialists.

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