Review of all expense claims in the Proactis expenses system in a timely manner, ensuring all reimbursements are in line with the Expenses Policy and necessary approval obtained.
Ensuring VAT applied is correct and adequate back up in place.
Dealing with queries arising in relation to expense claims in a timely manner.
Setting up and maintaining users with access to claim expenses.
Exception reporting on expense and petty cash spend.
Reconciliation and processing of weekly expenses BACs payments.
Posting of accounting journals into our accounting package Sun Systems.
Issuing monthly purchasing card statements and ensure claims are submitted in a timely manner.
Reconciliation of company purchasing cards.
Monthly purchasing card accrual.
Documenting and updating Local Working Instructions for all processes.
Weekly reconciliation of petty cash spend.
On occasion you may be asked to perform additional duties or duties unrelated to your role after appropriate training has been given.
You have a duty to safeguard your own health and safety and that of your colleagues, customers and visitors. You also have a duty to co-operate with management to enable it to comply with its health and safety duties.
Previous experience of working with Expense claims is essential
Proficient in the use of Microsoft Word and Excel
Working knowledge of Input VAT and when appropriate to reclaim
Ability to manage sensitive and confidential information
Excellent interpersonal and communication skills
Flexible and the ability to work in pressurised situations and deliver to agreed timescales
Commitment to high quality and excellent customer service
Numerate and analytical with excellent attention to detail
Highly organised, self-motivated who is proactive in their approach