Personal Assistant to Senior Vice President - People (HR) - Leeds – Asda House

Leeds, West Yorkshire
21 May 2019
24 May 2019
Job Type
Full Time
Personal Assistant to Senior Vice President - People (HR) – Board Level/Executive PA

Here at Asda “our colleagues make the difference” and as the PA to our Senior Vice President People you’ll be seen as a brand champion and ambassador of our culture, bringing our values to life through everything you do. As an integral part of our business and frequently the first point of contact for the wider People team, you’ll extend a warm welcome to internal colleagues and external visitors alike always maintaining a polite and professional manner at all times.

What you’ll be responsible for:

Reporting directly to our Senior Vice President People you’ll be immersed at the heart of our business providing extensive administrative support including detailed and complex diary management, travel planning, and additional adhoc duties.

You will be responsible for:
  • Providing a full administrative service ensuring the highest levels of speed, accuracy, presentation and confidentiality; often handling multiple tasks, ranging from highly complex, confidential matters whilst managing priorities and deadlines to deliver against specific commitments
  • Handling all incoming requests both accurately and efficiently; deciding the best course of action to provide the ‘customer’ with the most appropriate resolution to ensure they feel supported and listened to
  • Acting on initiative and liaising confidently with colleagues at all levels as well as representatives from external agencies, companies and services
  • Pre-empt situations and act on the Senior Vice Presidents behalf handling potential issues quickly to prevent them becoming bigger or needing senior attention
  • To work closely with People Programme Office and diary alignment to People Programme delivery
  • Dealing with standard and non-standard enquiries by telephone, email or letter professionally, efficiently and accurately; using your own initiative and judgement to resolve issues and treating any sensitive matters with the appropriate level of tact and diplomacy
  • Understanding business and financial reports, interpreting them and agitating follow up actions with stakeholders where appropriate
  • Being seen and accepted as a member of the People Leadership Team – flexing work and priorities to enable the success of the team as a whole
  • About you:

    Ideally with previous experience of working as a Personal Assistant/EA, you will possess excellent IT skills, a strong working knowledge of Microsoft Outlook, Word, Excel and PowerPoint. Confidence in using Instagram and Workplace. The ability to communicate effectively & credibly with the adaptability to interact with people at all levels of the organisation and with external stakeholders is essential.

    With extensive experience of organising meetings and electronic diary management you will be capable of working independently, using your own initiative and judgement to make informed decisions that are right for the business and the customer, balancing all parties needs to ensure consistency of response.

    Adept at working at pace you will possess a natural ability to maintain and develop effective working relationships, be highly organised, proactive and able to prioritise workload and tasks. You will demonstrate an attention to detail that’s second to none along with a strong work ethic, high degree of integrity/professionalism and a desire to achieve results with and through others.

    Your benefits:

    As well as a competitive salary, you’ll also receive an excellent benefits package including colleague discount, a company share save scheme and a competitive pension scheme. We also like to share our success; after all you made it happen, so every eligible colleague is also part of the Asda bonus scheme. The development opportunities are endless and we’ll support you every step of the way to help further your career.