Food and Beverage Admin

Job description

 

 

Job title:

 

 

Food and Beverage Admin

 

Date Issued:

 

 

April 2019

 

Issued by:

 

 

Patrick Borg

 

Employer:

 

 

Whittlebury Hall Hotel and Spa Ltd

 

Department:

 

 

F&B

 

Reporting to:

 

 

F&B Manager

 

 

Job purpose

 

• Ensure consistent and accurate control of records

 

 

Main duties

• You help to ensure the efficient management of the estate F&B Service by communicating with all relevant departments though out the hotel in a timely manner, supporting the executive team. 
• You will oversee designated administrative tasks (Diary management, emails, and weekly work sheets for sections. Resolving timesheet queries along with validation, Raising Po’s for non foods).
• Employees Holiday (manage the holiday cards; forward any areas of conflicting time off to executive team)
• On a daily bases you will check and validate invoices (spot check prices, once these have been approved they will be passed onto the executive team.)
• Dealing with guest’s special request via sales ensuring they are communicated daily to the relevant heads of department (special diets, celebration requests etc.)
• Daily placing of orders for food & non-food
• Communicating with external suppliers as requested
• Liaising with the estate F&B Manager and the team
• Collating completed weekly records & auditing them, records of non compliance reported to the executive team
• Assist in internal investigations collating the relevant documentation and forwarding to the executive team

Health and safety

• To adhere to all the company's procedure on health, safety and hygiene.
• Full awareness and compliance with the fire evacuation and security procedures for the Hotel.
• Report any accidents and potential hazards to the executive team.

 

 

Person specification

 

 

Essential

 

Experience

 

 

 

 

 

 

 

• Your previous working experience must demonstrate a background in either hospitality, fast paced retail operation, bar or restaurant will provide a close fit
• You will be IT literate, excellent time management and  organisational skills
• You will possess a good command of the English language, both written and spoken
• You will be a team player, who is able to communicate at all levels and meet with Internal/ external customer

• You will demonstrate a sense of urgency, can do attitude with a focus on continuous improvement 

 

 

Attitude

 

 

 

 

 

 

 

• Positive attitude
• Good sense of humour
• Being open to new ideas & sharing new ideas
• Good Time Keeping
• Good people skills
• Have an interest in food at the highest level