To assist the Health and Safety Department with general admin functions for the department, undertake any other duties as reasonably requested by the Head of Department, adhere to all health and safety policies and procedures, helping and supporting all colleagues throughout the business in any health and safety matters, audit procedures.

Main Responsibilities:

1. To carry out role specific inductions for employees
2. To carry out inductions for contractors
3. Carry out and review Health and Safety Risk Assessments and Safe systems of Work
4. Maintain and update the health and safety action plan and matrix.
5. Carry out safety checklists and Inspections
6. Report findings of Inspections to Head of H&S
7. Promote good Health, Safety and welfare of all personnel
8. Note taking and minute taking and communicating accurate minutes within a timely manner
9. To administrate and maintain the Accident Database.
10. To produce all Health and Safety related reports and logistical/cost analysis and information as requested.
11. To maintain accurate Health and Safety files.
12. Ensure full and accurate health & safety training records are maintained;
13. Participate in monthly meetings to report on relevant H&S matters.
14. Keep up to date with legislative changes, experiences and industry news
15. Work with the Help Desk to keep the contractor management programme up to date
16. Keep appropriate records and filing
17. Manage the H&S pages of the intranet, updating documents and details as required
18. Maintain the First Aid system, revising risk assessments, updating the register and departments, train staff on the procedures
19. Analyse incident statistics as directed
20. Prepare information for and attend the health and safety committee meetings
21. Complete safety inspections and assist in audits of site services and contractors, writing up reports and ensuring recommendations are completed
22. Maintain good relations with external agencies, HSE, LA, LFB, Insurers etc.
23. Assist in the administration of ad hoc projects and one off events
24. Assist in the planning and set up of Meeting & Event functions

Measures of Performance:

1. Assist in the completion of departmental and contractor audits, managing the progress of recommendation completion
2. Undertake inspections and assist departments manage their inspection programmes, ensure remedial work is complete
3. Analyse accident and incident statistics and prepare reports
4. Ensure documentation meets the standards required by the Local Authority
5. Assist in providing a safe working environment
6. Maintain +85% in Premier League H&S Audit
7. Departmental KPI's
8. Reduce number of accidents year on year
9. Regular one to one's and performance reviews

Personal Specification:

1. Ability to administrate health and safety polices
2. Ability to update health and safety reports
3. Great organisational skills
4. Manage tasks in timely manner
5. Produce letters as required
6. Track task and teams' engagements
7. Filing of records
8. Flexibility in working hours
9. Self-motivated
10. Candidates will need to be strong communicators, very organised and IT Literate (confident user of Microsoft Excel, Word and Outlook).
11. Candidates need to have a strong administration background and ideally will have some experience / knowledge of Health and Safety.
12. Based at Stamford Bridge with travel to Cobham when required
13. An organised and diligent person who can work on many projects at one time
14. A disciplined person who can prioritise and work unsupervised
15. Good spoken and written communication skills
16. A tactful but assertive manner
17. Trustworthy, discreet and able to maintain confidentiality
18. Logical thinking and problem-solving ability

Closing date:22nd April 2019

The Employee must at all times carry out his/her responsibilities with due regard to Chelsea FC PLC policies and procedures in particular Health & Safety, Financial Authorisation, Confidentiality and with regard to the Data Protection Act. The Employee must act to protect all young people and vulnerable adults that are in their care or attending the Company's premises. The Employee must report any misconduct or suspected misconduct to the Foundation Safeguarding Lead.

Chelsea Football Club and the Foundation is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups) that are in our care or attending our premises. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

The Employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relations amongst Employees and customers.

The above Job Description is not intended to be exhaustive, the duties and responsibilities may therefore vary over time according to the changing needs of the Club.