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Finance & Payroll Assistant - London

Employer
The Stafford Hotel
Location
St James, London
Salary
£25,000 - £30,000 per annum
Closing date
24 Oct 2018

Finance & Payroll Assistant at The Stafford London Hotel, St James’ Place

About

Tucked away in the heart of historic St James’s, and just minutes from London’s iconic landmarks and vibrant West End, The Stafford London is the epitome of traditional British luxury. The Stafford London is home to the renowned American Bar, a London institution, and The Game Bird, a restaurant which celebrates contemporary British cooking.

When you work for us not only will you be working for one of London’s most historic five-star hotels but you will also be working for a Company where the skills and knowledge you gain here will be recognised in the industry worldwide. 

At The Stafford London, we have a real passion for hospitality. Our purpose is to create a ‘home away from home’, 5* experience for our guests; our people make this possible. If you are empowered, innovative and possess the drive to deliver only the best results then this may be the place for you.

Why join the family at The Stafford London?

  • Be Our Guest Programme for our new team members. This includes:
  • Complimentary dinner for two at our award winning restaurant The Game Bird after a  successful 3 month probationary period
  • Complimentary one night stay at The Stafford after one year of service
  • 50% discount in our food & beverage outlets
  • £100 guest room rate for team members
  • Reward and Recognition Programme, including:
  • Team Member Referral Scheme
  • Access to over 200+ discounts and deals via Perkbox
  • Employee of the Quarter
  • Employee of the Year
  • Core Values Champion prize giveaways
  • Stafford Legacy Club - long service awards
  • Quarterly Social Events
  • Company pension plan
  • Excellent training and development opportunities
  • Wellness Programmes
  • Interest free season ticket loan
  • Ride to Work Scheme

The Role:

We are looking for a Finance and Payroll Assistant to perform and assist in all finance duties that need to be carried out, and to provide guidance to all other departments.

Responsibilities:

Payroll Specific

  • To ensure that the Hotel payroll is processed in a timely and accurate manner.
  • To be fully aware and conversant with all legislative changes taking place in payroll and ensure all legal payroll responsibilities from HMRC to pension companies and other Government bodies are honoured.
  • To be fully conversant with the ADP payroll system, ensuring that any problem with the system is actioned via the proper channels.
  • To ensure Debtor levels are controlled by promptly and accurately invoicing, pursuing payments and resolving customer queries where necessary.
  • To assist the ADOF to manage deposits for all conference and banqueting events, and produce management information to reflect our current position.
  • To assist the ADOF to maintain bought leger accounts, review aged creditors and ensure accuracy of balances.

Finance Specific

  • To ensure that all the invoices are correctly charged as per back-up.
  • To deal with any queries relating to the above and raise credit notes where applicable.   
  • To chase payment of all the outstanding invoices, resolving customer queries as promptly as possible and post all receipts onto the relevant accounts.
  • To analyse Aged Debtors report and investigate any discrepancies
  • To liaise with the ADOF in all matters relating to Credit Policy and ensure that all rules within Credit Policy Procedure are adhered to.
  • To make the ADOF and in turn the DOF of any problematic debt as soon as there is any sign of Bad Debt arising.
  • Assist the ADOF to make sure all Open Folio, Sales Ledger, Deposits and Guest Ledger balances are correctly recorded and manage the FOH team in a regular basis to keep them correctly recorded when necessary. 
  • To review Aged Creditors, ensure accuracy of balance and feel confident that all balances posted in the ledger are legitimate.
  • To ensure that all queries related to the bought ledger are dealt with promptly.
  • To ensure that all filing is kept up to date in line with the existing filing system.
  • To produce all daily/weekly finance report requested by DOF/ADOF
  • To assist the ADOF on ad-hoc projects and to carry out any other duties, which may be considered reasonable, and in line with the role.

Knowledge and Experience

Essentials:

  • Experience in a similar role within a hotel
  • Experience with OPERA PMS system
  • Ability to manage your time effectively and deliver results
  • Positive, highly motivated and proactive
  • Must have experience completing/running monthly Payroll

To succeed in this role, it is also important that you demonstrate strong interpersonal skills with an exemplary level of both verbal and written English communications.

Sound like you? Apply, and we will contact you!

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