Purchase Ledger Clerk - Stamford Bridge, Fulham

Reporting to: Accounts Payable Supervisor

Department: Finance 

Working hours: 35 hours per week, any 5 from 7 days.

Job Function: The key function of this role is to assist in the provision of a full accounts payable service.

Main Responsibilities:

• An accounts payable clerk will assist in all aspects of accounts payable work for the entire Chelsea FC group accounts team.  Assist in all aspects of purchase ledger work on all group companies including:
• Matching of purchase orders / goods received notes to invoices raising discrepancies where appropriate
• Processing Invoice/Credit Notes in a timely manner.
• Assist in the full procedure of the weekly and the main monthly cheque and BACS run
• Ensure that all statements are reconciled and resolve any issues.
• Compile 3 monthly Supplier Statement Reconciliations on every supplier over £100k turnover, for review by auditors.
• Process company expenses to deadlines, both weekly and monthly, and to VAT regulations
• Communicate with both suppliers and internal personnel
• Review Unmatched Purchase Orders to ascertain whether they need to be cleared down.
• Review Aged Creditor Reports resolving any issues with suppliers or internal stakeholders.
• General Housekeeping routines on Accounts Payable ledger.
• Any other ad hoc duties as required by the senior members of the finance department.

Measures of Performance:

• The level of queries received, both from internal and external customers
• The level of invoices processed
• The ageing profile of the aged creditors analysis
• Quarterly statement reconciliations for all suppliers over £100k turnover
• Achieving the standards required by the auditors
• Departmental performance indicators and objectives will be identified for continuous improvement.

Person Spec:

• Computer literate (sound knowledge of Excel and Word)
• Good interpersonal skills – able to build relations with people at all levels
• Good organisational skills
• Should be enthusiastic and keen to learn
• Knowledge of Microsoft Dynamics GP Finance Software would be an advantage
• Relevant experience would be an advantage, not necessary.

The Employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relations amongst Employees and customers.

The above Job Description is not intended to be exhaustive, the duties and responsibilities may therefore vary over time according to the changing needs of the Club.