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Personal Assistant to Vice President - Ambient - Leeds – Asda House

Employer
Asda
Location
Leeds, West Yorkshire
Closing date
15 Aug 2018
Personal Assistant to Vice President – Ambient
Based at Asda House in Leeds

About the role:

Here at Asda “our colleagues make the difference” and as the PA to our Vice President - Ambient you’ll be an integral part of our business and frequently the first point of contact for the wider Ambient Commercial team in Asda House. You will extend a warm welcome to internal colleagues and external visitors alike, always maintaining a polite and professional manner at all times.

The ins & outs:

Reporting directly to VP - Ambient, you’ll be immersed fully in our business providing extensive administrative support including detailed diary management, travel planning, and additional broad administrative duties.

By working closely and collaboratively with colleagues, peers and stakeholders, within both the UK and globally, you’ll ensure seamless coordination and communication, priding yourself in your ability to flex your approach and deliver first class customer service. Your support will enable our Vice President, and the wider business, to deliver their objectives as we anticipate, adapt and respond to our customers’ needs.

You will be responsible for:
•Providing a full administrative service ensuring the highest levels of speed, accuracy, presentation and confidentiality; often handling multiple tasks, ranging from highly complex, confidential matters to preparing reports for presentation to the board and Wal-Mart whilst managing priorities and deadlines to deliver against specific commitments.
•Handling all incoming requests both accurately and efficiently; deciding the best course of action to provide the ‘customer’ with the most appropriate resolution to ensure they feel supported and listened to.
•Liaising confidently with colleagues at all levels, as well as representatives from Wal-Mart, external agencies, companies and services.
•Dealing with standard and non-standard enquiries by telephone, email or letter professionally, efficiently and accurately; using your own initiative and judgement to resolve issues and treating any sensitive matters with the appropriate level of tact and diplomacy.
•Arranging and managing regular team meetings and events as required, organising agendas and capturing key actions and outputs.
•Working closely and maintaining relationships with other Project Co-ordinators and Personal Assistants across the wider business.
•Understanding business and financial reports, interpreting them and agitating follow up actions with stakeholders where appropriate.

What you’ll need:

Ideally with previous experience of working as a Personal Assistant/ PA, you will possess excellent IT skills, a strong working knowledge of Microsoft Outlook, Word, Excel and PowerPoint and demonstrate excellent communication skills both verbal and written.

With extensive experience of organising meetings and electronic diary management you will be capable of working independently, using your own initiative and judgement to make informed decisions that are right for the business and the customer, balancing all parties needs to ensure consistency of response.

Adept at working at pace you will possess a natural ability to maintain and develop effective working relationships, be highly organised, proactive and able to prioritise high volume, variable, workload and tasks. You will demonstrate strong attention to detail along with a healthy work ethic, be a problem solver with a high degree of integrity/professionalism and a desire to achieve results with and through others.

Finally, takes care in building a personal and professional partnership with a good sense of humour.

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