Executive and Projects Assistant - London

Executive and Projects Assistant - Alexandra Palace

Full time, permanent, working 37.5 hours per week (Monday – Friday 09:00 – 17:30)​

£30,000 - £33,000 pa (dependent on experience)

The Executive and Projects Assistant will provide administrative support and undertake project work for both the Commercial Director and the Event Operations Director. This is a fast-paced, dynamic role that requires meticulous attention to detail, a proactive and adaptable approach and excellent communication skills. Experience in a similar role supporting at a senior / executive level is essential as is experience drafting reports and business cases. Experience proof reading and compiling Board papers is desirable.

Key duties and responsibilities

1. PA support for 2 Directors including diary coordination, email management, financial record keeping and proof reading key papers and operational documents - 30%
2. Undertake projects to support the work of both departments (Sales and Events) including desk research, planning and coordinating activity, compiling project budgets, and developing implementation plans - 30%
3. Support with business planning, internal staff event planning and in-house event organisation and event programming - 10%
4. Plan and organise departmental and event focused meetings and working groups preparing agendas, taking minutes and following up actions - 10%
5. Support the Directors and their departments in preparing for event open days including the management and administration of VIP and Venue guest lists
6. Assist the Directors in managing their team administration liaising with HR and line managers where required to keep records up to date - 5%
7. Coordinate the preparation of Board, quarterly reports and meeting papers collating content from team members, proof reading, fact checking and formatting for clear presentation - 5%

Person specification

Essential

• Educated to A Level or equivalent
• Demonstrable experience in a similar role supporting at a senior / executive level
• Experience drafting reports and business cases
• Experience implementing and maintaining filing systems
• Financial administration experience including raising purchase orders and reconciling invoices
• Strong customer service with experience resolving complaints and enquiries
• Ability to prioritise own workload
• Act with confidentiality and discretion
• Confident using Microsoft office

Desirable

• Prince 2 qualification
• Experience proof reading and compiling Board reports
• Experience working in an event business or venue in a front of house role
• Budget management experience
• Project management experience
• Knowledge of a diary management / CRM system such as Artifax

This is not an exhaustive list. Please see the job pack for further details

To apply please send you CV and a cover letter outlining how you meet the requirements of the role.

The closing date for applications is 9am Monday 30th August.

Please note that shortlisted applicants must be available to interview on either Wednesday 1st and Thursday 2nd August