Personal Assistant

Old Thorns is a four-star hotel resort in Hampshire. The hotel is easily accessible from the A3, and only 30 minutes from the M25 and Portsmouth. Old Thorns offers a wide range of accommodation, conference & function facilities, health club, beauty spa, restaurants & bars and a championship golf course.       

We are looking for a Personal Assistant to work alongside the Managing Director and Finance Director of this rapidly expanding hotel resort.

Alongside traditional administration tasks your role will also include providing support in the following areas:

• Providing confidential secretarial and administrative support for the MD and FD
• Daily management of inbound and outbound emails, as appropriate.
• Diary management of full diaries with competing demands requiring effective and timely prioritisation.
• Meeting bookings, scheduling, prioritising, forward planning and managing impacts as required.
• Telephone  management, screening calls, message taking.
• Producing documents, briefing papers, reports and presentations as required.
• Arranging and coordinating meetings
• Producing and collating board reports and documents for meetings
• Minute taking of meetings
• Assisting with company secretarial duties including board minutes.
• Processing all credit & cash expenses
• General filing and office administration

Knowledge/Skills & Experience Required:

• High proficiency with Microsoft  Excel, Word, Outlook, PowerPoint.
• Ability to deal with confidential matters.
• Strong organisational, grammar and communication skills.
• An understanding of both the PA / Office admin role
• An accomplished influencer with strong negotiation skills
• Excellent communication skills & relationship management
• The ability to prioritise and work effectively under pressure
• The ability to work autonomously as well as part of a team
• You may be expected to travel to other UK sites

As well as a competitive salary, the company offers training & development, free on-site parking, company uniform, contributory pension scheme and discounted gym membership.    

Due to the high volume of applications received, we are unable to respond to unsuccessful candidates.  If your application is of interest to us we will normally contact you within 2 weeks of receiving your application.