Project Coordinator & PA - Liverpool

Project Coordinator & PA - Liverpool

Summary of the role

The role will support the Directors & Owners of the company in a variety of administrative, clerical and managerial tasks including the control of new opening Gannt charts for hotels and holding meetings to review progress on new openings.

Core Accountabilities

• Devising and maintaining office systems, including data management, diary management and filing
• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, emails, enquiries and requests, and handling them in a timely and professional manner
• Meeting and greeting visitors at all levels of seniority
• Dealing with incoming emails, faxes and post, often corresponding on behalf of the Directors & Owners
• Carrying out background research and presenting finding
• Producing documents, briefing papers, reports and presentations on a daily, weekly & monthly basis
• Organising and attending meetings always ensuring the Directors/Owners are well prepared for meetings
• Carrying out specific projects and research
• Responsibility for expense forms
• Driving compliance of company Policy & Procedures and Health & Safety

The ideal candidate will have knowledge of SharePoint & Microsoft Excel

Job Types: Temporary, Contract (6 months maternity cover)

Required experience:

• Microsoft Office365, specifically SharePoint: 1 year
• Senior Administration: 2 years