Team Coordinator - London

Team Coordinator (Real Estate) - Chiswick High Road, London

Job Purpose and Mission

This position contributes to Starbucks success by providing dedicated administrative support of a confidential and complex nature to one or more directors. Handles confidential and non-routine information and carries out activities following general guidelines. Models and acts in accordance with Starbucks guiding principles.

Key Job Dimensions & Scope of Role

• Supports UK market
•  Individual Contributor
• No direct reports
• Travel will not be required as part of this role
• No budget responsibility
• Monday to Friday 09.00 – 17.30, however some flexibility may be required

Summary of Key Responsibilities                                                

1. Provides administrative support to one or more directors
2. Effectively plans and maintains one or more directors calendars with attention to accuracy, detail and allocation of time and resources
3. To promote productivity and successful execution of directors and team goals and objectives
4. Performs general administrative activities including screening and directing incoming phone calls, composing e mails and memos
5. Typing general correspondence including emails and prioritizing, distributing and acting on mail
6. Serves as a point of contact for the business unit or department
7. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information
8. Escorts visitors
9. May serve as a host for meetings and department activities; taking down minutes and sending to the team
10. Performs administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials
11. May research background material and collect data for reports, meetings, events and correspondence
12. Creates various charts, tables, graphs and presentation materials, sometimes containing confidential content

Knowledge, Skills and Experience

• Significant administrative experience
• Providing support to management - or equivalent
• Project management knowledge helpful
• Experience in a fast-paced environment
• Experience in a role providing general administrative support for 1 or more senior-level managers
• Experience in a role managing calendars and email in Microsoft Outlook
• Interest and availability to work fixed hours in an office environment
• Demonstrates confidence, composure and professionalism
• Demonstrated problem-solving skills
• Ability to balance multiple priorities and projects, meet deadlines and follow through on commitments
• Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
• Ability to work independently as well as on a team
• Ability to deliver consistently high quality and professional customer service to both internal and external customers
• Intermediate proficiency in Microsoft Office Suite including Microsoft Excel
• Ability to handle confidential and sensitive information