Payroll/ HR Administrator - Weybridge

Weybridge, Surrey
£25,000
11 Jan 2017
07 Feb 2017
Full Time

Payroll/ HR Administrator

Payroll

  • On weekly basis, collation from all departments of required timesheets, checking data provided and entering onto excel spreadsheets.
  • Following up on any queries relating to timesheets.
  • Preparation of monthly excel spreadsheet – involving entering: timesheet data, bonus, pay rises, overtime, holiday pay, maternity, sickness, pension, commission and any other payroll adjustments.
  • Submission of payroll spreadsheet to payroll bureau by monthly deadline.
  • Checking of payroll information received from payroll bureau for accuracy.
  • Liaising with Accounts for final authorisation of payroll before final submission.
  • Administration of auto enrolment pension scheme, using data provided by payroll bureau onto NEST software.
  • Advising on queries regarding payroll, sickness, holidays from employees.

HR

  • Monitoring and updating employee records for sickness, holiday, maternity leave etc
  • Ensure all documentation around HR process is regularly updated and reflects any changes.
  • Assisting HOD’s with the recruitment process - placing adverts (internally & externally), sifting applications, arranging interviews, keeping records of applications & interview notes for legal compliance
  • Assisting PA to CEO in responding to applicants, issuing acceptance/regret letters, contracts, pension correspondence, ensuring compliance to legal and audit requirements.
  • Ensuring HOD’s follow through on key duties – e.g.Staff induction, attendance, sickness, quarterly/annual performance reviews and reward schemes.
  • Managing absence issues, return to work plans.
  • Providing basic guidance to HOD’s around building induction plans, e.g. sending the Club template and setting probation objectives.
  • Monitoring the completion of probation periods, including liaising with the HOD’s about the outcome and preparing relevant documents with the assistance of the PA to CEO.
  • Assisting HOD’s with employee relation issues, i.e. disciplinaries, grievance, attendance management, flexible working requests, maternity, paternity/adoption leave, exit interviews.
  • Assist with maintaining and updating of the Staff Handbook – Assist with updating of policies and guideline documents.
  • Assist with management of the intranet re Staff Handbook/HR Policy updates

Experience Required

  • At least 5 years previous experience of working in a similar role.
  • Must be very numerate & proficient in Excel
  • Excellent administrative and organisational skills
  • Good communication skills