Alexandra Palace

EA to Commercial Director and Event Operations Director

Location
London (Central), London (Greater)
Salary
£33,000 pa
Posted
29 Nov 2016
Closes
27 Dec 2016
Job Type
Full Time

The EA provides administrative and executive support to the Commercial Director and Event Operations Director to enable the efficient running of the departments.

Key duties and responsibilities

  • Diary management enabling a balance between preparatory and planning work, people management and operational tasks - 20%
  • Manage and respond to correspondence on behalf of the Directors - 20%
  • Plan and organise meetings taking minutes and following up actions - 20%
  • Coordinate the preparation of Board and meeting papers including proof reading, fact checking and formatting for clear presentation - 10%
  • Support the Directors to manage their teams efficiently and keep accurate HR records such as appraisals, annual leave forms, and business planning progress - 10%
  • Provide financial administration support including raising POs and reconciling expenses - 10%
  • Support the Directors on event open days including the management and administration of VIP and Guest lists - 5%
  • Undertake ad hoc activities such as research projects, attending networking events and external meetings - 5%

Person Specification

Essential

  • Minimum 5 years' experience in a PA / EA role at senior level
  • Advanced Microsoft office including Word, Excel and Powerpoint
  • Excellent communication skills both written and verbal
  • Ability to prioritise own workload and work independently
  • Experience of report writing
  • Experience of implementing and maintaining filing systems
  • Experience of liaising with a variety of stakeholders at all levels

Desirable

  • Experience of working in events of within a venue
  • Experience of using a diary management system such as Artifax or similar
  • Knowledge of exchequer or equivalent financial database
  • Experience of working for a Trust or Charity
  • Experience of support with Board papers

Please note this is not an exhaustive list, see the EA job pack for further details

To apply please send a CV and cover letter explaining how you meet the requirements of the role

The closing date for applications is 5pm on Wednesday 28th December

Due to the volume of applications we can only offer feedback to those shortlisted for interview

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